In business operations across industries, an effective print management solution is important for reducing costs, improving efficiency, and maintaining compliance. But managing a print fleet can be complex, time-consuming, and costly without the right tools and expertise.
If your business seems to be grappling with spiraling print costs, frequent security breaches, or excessive downtime, then it may be the ideal time to consider Managed Print Services (MPS). This post aims to help organizations of all sizes understand print management. Let’s get started!
What is Print Management?
Print management is a strategic approach to managing and optimizing an organization’s document output, with the aim of reducing costs, bolstering efficiency, and enhancing security. It entails tracking, controlling, and improving the performance of multifunction devices, printers, copiers, scanners, and fax machines.
It is worth mentioning that the scope of print management will always look different for each organization. After all, it is tailored to meet the specific needs and goals of that particular organization.
Regardless, some of the common print management services you should have include print auditing, supply management, secure printing, device maintenance and repair, print fleet management, and software updates and integration. Understanding the pros of each will help ensure you choose the right print management solution for your business.
Benefits of Managed Print Services
Without a doubt the most significant benefit of print management for businesses is the potential for substantial cost savings. These savings emanate from cost-reduction strategies such as fleet consolidation, printer usage optimization, print policy implementation, print workflow automation, and proactive maintenance. By doing away with the inefficiencies, businesses stand to save a considerable amount on their bottom line.
Aside from cost saving benefits, the right print management solution will help improve productivity. Actually, many businesses still struggle with paper-based processes, which are slower and more error-prone.
Thanks to a reliable print management solution, businesses can automate document capture, storage, and retrieval processes, freeing employees’ time for more important tasks. Managed print service providers can also maintain and repair equipment as need be, reducing downtime and increasing efficiency.
We can’t sign off without mentioning the sheer fact that print management offers continuous monitoring of all print activities. This real-time oversight enables immediate detection of any unusual activity or potential security threats. Managed print services also allows for remote management of all printers within the network, reducing the risk of security breaches due to outdated software or firmware.
