You’ve probably heard about intelligent document retrieval and maybe you’re already looking forward to leveraging what it offers businesses. Well, intelligent document processing combines technologies like Artificial Intelligence (AI) and Optical Character Recognition (OCR) to streamline the management of documents.
For businesses, content is the lifeblood of decision-making and work processes. Over dependence on manual tasks to use and manage content can sometimes lead to mistakes and slowdowns, something intelligent document retrieval helps overcome with automation.
You can regard to intelligent document retrieval as a tech that automates the extraction, classification, and analysis of data from documents. Compared to traditional document processing, which can only ‘scan’ content and capture text or numbers, intelligent document retrieval extracts vital information, classifies it, and even verifies its accuracy against databases and document management systems.
If you constantly make do with large amounts of paper contracts or scanned policies, you certainly already know how overwhelming it can be to manually review each one. That’s the last thing you can worry about with intelligent document retrieval since it simplifies this process by automatically digitizing documents, extracting key information with AI, validating accuracy, and organizing everything for quick access and easy integration into your systems.
Intelligent document retrieval platforms can handle many tasks simultaneously, supporting areas that handle terabytes of contents, such as accounting, human resources, marketing and more. Implementing these solutions in your organization helps minimize costs in document management while scaling your content operations.
It is important to note that advanced intelligent document retrieval solutions extract data and metadata from contracts, policies, and other documents. This sheer capability makes it possible for you to search, organize, and analyze vital information faster than traditional methods, helping save time on manual data entry and content review.
With advanced AI models, intelligent document retrieval verifies the precision of the data you gather from documents like reports or forms, minimizing human errors such as typing numbers incorrectly, misclassifying data, and duplicating information.
While traditional solutions tend to lack features to prevent data breaches and cyberattacks, intelligent document retrieval tools protect document processing with audit trails, file encryption, granular permissions, and other measures against these threats. Adding these layers of security helps comply with data privacy regulations, safeguarding your business from possible fines and reputational damage.
Of course, there is a lot more you need to know about intelligent document retrieval than what is merely include in this simple guide.
